The 3Cs of a Digital Workflow: Capture! Convert! Cloud!

Summer 2020 webinar series technology supports for blind and low vision students sponsored by the California Department of Education clearinghouse for specialized media and technology alright so for today we’ve got the three C’s of a digital workflow we’ve got capture convert cloud and then in parenthesis because we’ve got that s scale up so we mentioned a couple workshop norms but please if you’re able to remember to remain muted please ask all questions in the chat box that will go right into our Q&A and I want everybody to remember that technology fails and this is also just like in case I flipped out in case my internet dies I will be right back okay you know we all know technology fails but it’s really the workarounds and the backup systems that matter so we’re gonna talk about how to think about what these workarounds and backup systems look like in the next couple of weeks – and so ultimately let’s just have fun with our content today so we’ve got a couple learning objectives for today hopefully at the end of the hour I hope that everybody will be able to define what a digital workflow means for blind and low-vision students we’re also gonna go through a couple ideas for how to capture print media into a digital format and then how to convert digital media into an accessible format and then finally how do I share instructional materials in real time via the cloud so all of these things together are critically important now that we’re doing a lot of this remote online learning and teaching and I think now more than ever this is a huge opportunity for our students to get up to speed on these skills and to engage in information in this virtual format that really finally for the first time ever truly puts them on that same playing field as their peers okay so let’s dive into that first objective so what is a digital workflow okay so I like to think of the digital workflow as an efficient electronic system for accessing processing sharing and storing work and I did include a little citation at the bottom of the slide this is to the recent technology book that Ike Presley and I published it’s called access technology for blind and low-vision accessibility and you can order it in print and ebook versions from APH so throughout this presentation and also the other presentations for the rest of the month I’ll be referring to various chapters where you can refer to for more information all of the information we’re going to cover today and in the next couple weeks it’s really just starter information it’s a way for you guys to learn the search terms to get the concepts so that you can go dive deeper and find more information as you need so hopefully with the links to specific chapters in the book that will give you like the reference pages you need to learn more okay so a couple of things about the digital workflow a digital workflow can provide greater flexibility and portability for our students it can provide greater and more efficient multimodal access to information it ultimately empowers students use of their tool of choice so when students can decide which tools they want to use when, it facilitates a level of independence and flexibility for these students to decide you know what I want to use my low vision tools I want to use my listening tools I want to use my Braille tools and decide for themselves when they want to use which method of access a digital workflow also empowers the general ed support of our VI students so I think many of us have probably experienced “oh the VI student that’s your responsibility I’ve never had a VI student before” and you get the hands thrown up in the air but when we start moving to these digital workflows classroom teachers can start understanding how they can actually connect directly with our blind and low-vision students they can do that direct instruction as they would with any other student as long as there’s that workflow in place so we will talk more about that too digital workflows I believe also supports access to information I used to think of it as supporting access to common core curricula but I realize it’s greater than just accessing the curriculum it’s really accessing information information in the environment surrounding the student information in an academic classroom in a functional living skills classroom there’s such an information-rich

environment especially when you’re in the virtual environment and so these workflows support all different access points for all different types of information and then finally for those highly academic students a different workflow models college and profession workflows so we’re essentially having the students learn in a way that’s going to transfer seamlessly into college and work settings so that’s always nice because we’re always planning for tomorrow planning for next year and planning for the next placement and ultimately we’re always planning for the future okay so knowing all the benefits of the digital workflow how do we think about like what this actually entails so a successful digital workflow needs infrastructure I’m a really big person about infrastructure you need a system to make sure this digital workflow can happen number one reliable internet a digital workflow it’s all digital media you’re doing things on the cloud you do need reliable internet for cloud computing and I do realize that there is a lot of inequity in this area still but this is also something that you can help use to advocate for the infrastructure because if you have a student who really needs to be working online using this digital workflow you need to advocate that they have reliable internet it might be providing a hot spot to make sure that there is always internet available but that’s got to be part of the tool box and part of that consideration we also need infrastructure for training so this includes training for teachers for paraprofessionals for parents for administrators IT directors techdirect there’s all sorts of admin for people to understand what goes into supporting students’ digital access I think a lot of us have also been running up against this training piece and this past spring when everything moved online suddenly so at least this is a more shared problem of the village and not just a problem with VI students needing and teachers needing specialized training for specialized technology it’s really an everybody needed then we also need resources and savvy thinking for building custom toolboxes so sometimes that does mean thinking outside the box in terms of what a student needs but it also means reaching out to your communities of practice reaching out to different people who are doing different things you guys are obviously here today and you’ve got a rich network for resources and ongoing professional development but it’s also reaching out beyond just our little VI community to see well what’s ed tech doing what’s regular tech doing what are they doing in college and how are those people handling alternate media there and you’re really linking all the different resources in different areas together for the benefit of our students and then finally there needs to be an infrastructure for reasonable and equitable expectations for our students I think too often our students grow up with this kind of fallback of oh just get sighted assistance and yes well we do have to coach our students to ask for help we also have to expect what they can do independently and encourage that or at least reach a certain level of interdependence where students can dictate when they want to be dependent and how they want assistance to be provided for them so this leads us to the idea of student-led digital work flows and this is another reason why I love talking about workflow so much it puts the power back into the students hands it’s no longer teacher directed but it’s truly student directed so in order to have a student-led workflow students have to have the appropriate technology and this likely means actually that they’ve got multiple devices I know like I’ve run up against this I’m sure some of you in this webinar have as well but districts will often say no we’re only purchasing one thing for our student but in fact our students do need to have training and use of multiple devices in order to have the choice of which tool I want to use when to access which type of information there also needs to be student-centered training and a lot of times it does get overwhelming with training students on technology it just seems like well my god there’s just so much where am I going to get the time to do this but just as with anything else I think if you let the students lead where the training takes you the students can determine what the priorities are you can kind of go with what motivates a student and ultimately you’re doing the training so that the students can be able to select use and efficiently switch between the tools as

determined by the task so we’re basically giving students on-demand accessibility here and this means that the students have to understand what are the pros and cons of different tools that are gonna go in their toolbox and hey if I’ve got a chapter reading versus a worksheet reading how might I want to use a different tool because it’s gonna be more efficient for me in that way I really like this idea of figuring out what the tasks are and helping students make informed choices really because then you’re ensuring the students buy into technology from the very beginning because it’s always the students making that choice and you’re just helping them make that informed decision okay and then finally in order for students to be able to use their devices and make these informed choices they’ve got to have accessible digital media in addition to physical media so I still recognize and I highly value hard copy print hard copy large print hard copy Braille hard copy tactile graphics 3d models when you need them these are all just part of all learning media so today we’re really just focused on the accessible digital media but with the understanding that there’s still a great need and priority for physical media okay so the other thing about media is it’s just like with everything else it’s on us to ensure that students have accessible educational media this is required by federal legislation so although we might teach students sometimes how to use different tools for converting print media or how to use different tools to reformat things we really want to have kids come into the classroom physical or digital classroom and have the materials ready for them prepared for them so students do need to have accessible text images and videos prepared in advance so they can come into the classroom and go right to learning so I’ve used this word alternate media a couple times already so I wanted to highlight a key personnel I think in providing high quality digital workflows and this person is an alternate media specialist this is an actual job title that is commonly found in college and university settings and I have never seen it in K to 12 but I just wanted to share what this job description looks like okay so this job description I just pulled it from the internet and it’s taken from Santa Rosa Junior College HR and they described the alt media specialist position as under general supervision this person will provide and/or consult on the adaptation of instructional and student service material into electronic Braille and audio formats accessible to students with visual impairments and visual processing disorders to develop implement and coordinate a district access technology plan provide guidelines and technical assistance to staff faculty and external agencies and serve as a lead worker to other classified staff and I think this is so interesting because I don’t know if you guys are thinking this but when I first read this I was like this is like half of a TVI’s job so I think a lot of what we do we are working as alt media specialists but remembering that we need that rich infrastructure to make sure things are really supported and able to happen I want to pause for a minute here and launch a poll so that we can brainstorm in K to 12 who might function as that alternate media specialist because we don’t usually have that that job position in K to 12 so okay guys I’m gonna launch this poll and what you’ll see is you’re gonna see a pop up screen hopefully if all goes well and you’ll see a question in K to 12 media settings who might function as an alternate media specialist and I’m just gonna read this before I launch the poll okay and you can pick as many choices as you want there’s TVI paraprofessional O&M resource teacher inclusion specialist transcriber parents or guardian relatives of the student classroom peers AT specialist and classroom teacher okay so you ready guys here we go watching okay I think we are up to about 79 percent of people voted so I’m gonna go

ahead and in the poll and share the results so we can all see what people thought so pretty much everybody or all the choices were selected in some way or fashion and there is no right or wrong answer here because it takes a village right and just as it takes a whole class school community to support a gen ed student the same goes for our VI students so in fact any of these people that were listed on the poll could be called upon to help with alternate media of course it’s probably going to be directed by the TVI but this is great work that you can train a paraprofessional to help you with O&M instructors absolutely they’re going to be involved with this as well because students need to access information while in O&M lessons resource teachers and inclusion specials are great supports as well because oftentimes they’re working with and collaborating with classroom teachers anyways to design their lessons so they’re natural fits to help with this alt media because there’s a lot of other kids who benefit from even just text-to-speech who aren’t necessarily low vision or blind a lot of other kids with those sort of invisible disabilities they benefit from different ways of accessing information as well so training our resource teachers and inclusion specialists in alt media ends up benefitting every student in the classroom transcribers of course they’re also natural alt media specialists depending on their workload they can also ensure that the Braille formats are well formatted and they might be called upon to expand the role if you have a Braille student who’s graduating and now you have a transcriber who’s like oh no what does that mean for my job you could potentially retitle that job as an alternate media specialist to understand the scope of the responsibilities so I mean I’m just brainstorming here but sometimes transcribers they it’s about job security when a student leaves the district parents or guardians whoever’s with the student especially now we all know students doing remote class they absolutely need to be called upon to make sure the Internet’s running or make sure the accounts are set up or passwords are working classroom peers can also help with this as well because there’s a lot of collaboration that can happen with classroom peers when the the media are in good shape AT specialists we are going to see some things from Neal McKenzie in Sonoma County AT specialists are awesome partners in trying to hack technology for our student and of course the classroom teacher as long as the materials are in that accessible format to begin with it makes it a lot less work for everybody else on the team and then I see on the chat yes eventually the students themselves are going to be their own best alt media specialists but remember that in K-12 we do want the students to come into class with the materials prepared for them we don’t want students to come into class and have to convert the materials themselves but they should be aware of the process so that if they’re in a restaurant and there’s a menu they can quickly use some sort of technology to read that menu or when they go to college they can dictate how they want their alternate media to be formatted so absolutely we’re going to be informing the students as well but the bulk of responsibilities is going to be on the IEP team and oh yes the librarian could also be a potential alt media specialist I never thought of that and I think that is such a great idea so that’s just another example of thinking outside the box and calling on the different people in the village so okay thanks for playing the poll or we’re gonna have a couple more of those but for now we’re gonna keep going okay so let’s get the screen sharing starting again there we go okay so just in case you’re in a school feel like you need some more support I thought I’d put in some advocacy tips here so you know if you’re looking for a job description you can just google alternate media specialist job description remember that having somebody who works in the role of an alt media specialist in models hire and

workflows this is how alt media is done in higher ed and just you know pie-in-the-sky think about if there’s somebody who could take care of all media in your K to 12 settings gen ed teachers could really just focus on the content TV is a certified onm specialist we could just focus on teaching the ECC helping students develop their toolbox and skills to access information so this alt media specialist role is very very important for supporting the general workflow and service delivery okay so if you have more information on the digital workflow I’d like to refer you to chapters three five and six in the eighty book so chapter three as technologies for accessing digital text chapter 5 is technologies for producing alternate media and chapter six strategies for accessing multimedia and data so this would be like your images and video and data visualizations okay all right now let’s get into the meat of today the meat and potatoes the three C’s of a digital workflow so capture cloud convert on the slide we’ve got a big cloud and we’ve got a bunch of different media icons for videos images people documents folders music and messages and they’ve got a bunch of different devices oh you know we’ve got a tablet of some sort a camera a desktop smartphone laptop and these are all have arrows that point back up to the cloud so let’s talk first about what are these different tool box items so what’s in our students tool boxes so here we’ve got a few pictures we’ve got some you know mainstream devices we’ve got tablets we’ve got smartphones we’ve got laptops any of these could be you know your Chromebook MacBook PC whatever but all different variations of those types of devices and then for our load students we’ve got document cameras that help with low vision access to either you know papers or books or even to the board and then our more specialized version of a document camera is a Matt connect which is more than all in one tool and it includes some read aloud settings as well and in two weeks we’re going to have a dedicated webinar – screen sharing tools so we’re going to deep dive a little bit more into these doc cam and Matt connect setups and talk about those differences and similarities okay and then we’ve also got all different varieties of Braille displays that students might use to access material in that digital workflow and I wanted to highlight these Braille displays they’re all on federal quota from APH and be sure that everybody has at least that baseline understanding of similarities and differences between these Braille displays because this matters when you’re asking a student to you know access certain documents or do different tasks you have to understand the pros and cons of different devices that will allow a student to carry out various tests so starting on the Left we’ve got the Orbitz reader 20 so it’s 20 Braille cells and the Orbitz reader is just a Braille display so there are no brains to it it’s got to be connected to something or have some sort of card SD card where you’ve got a book loaded on it and it’s simply just for reading ok so very basic reader then we’ve got the Braille trail reader this is a 14 cell device so a little bit less cells but this is a Braille display with note-taking capabilities meaning it’s got a little bit more functionality than the orbit reader because you could take notes on it there’s like a built in word processing program but again this is one that if you really want to do more stuff you’ve got to be connected to a brain so like a computer but sometimes it’s also nice to just take some notes offline or if you want to work on drafting an essay it’s kind of nice to be doing that offline and having a more basic system to do that without having to figure out like navigating through different programs on the computer and then we’ve got the chameleon 2020 cells and this is coming soon so it’s not available yet but I just noticed on the APH website it’s it says that it’ll be here by summer and if summer so I guess we’ll see but this is going to be a note-taker so this is an all-in-one note-taker it has its own brains it can work on its own you know basically a computer whether without a screen but also you can probably also connect it and put it in display mode as well like any note-taker to a larger computer and then we’ve got the this newest offering which is the Mantis q40 and this is just a Braille display no brain so you have to connect it to a

computer and the difference here is that there’s a QWERTY keyboard with function keys along the top so I see this probably being a little bit more useful for a student who’s already got weld about QWERTY keyboard skills maybe an older student who is transitioning to Braille and it’s just more familiar with QWERTY key input this might be for that student or if there’s a student who wants to do maybe be a little bit more mobile and maybe doing some coding activities having the function keys here can be very useful there I recently was considering this for a younger student and ultimately I decided against it for my younger student because he already has a laptop with a with a QWERTY keyboard and he already has a different world is playing with six key entries so I felt like this was redundant and did not need to be added because it was it was just too much because there is such a thing as tech overload and too much tech so I think this is just something nice to play with and it’s just great to have another option especially for those older kids who are transitioning to Braille access ok so let’s start with that first C capture so this is all about I’ve got paper media I’ve got papers I’ve got books how do I capture that paper media and put it into a digital format we’ve got the built-in camera on our devices here’s just my iPhone I can just use my camera like snap a picture of a page sure that’s like baseline okay but the quality is probably not great for anybody who is actually taking a photo of a piece of paper instead of scanning it so that leads us to scanning app scanning apps it’s like our you know the old like scanner flatbed scanners that we used to have you can also there’s do that with your smartphones or tablets now too there are number of scanning apps such as scanner pro Microsoft Office lends claropdf canopy reader which just became available on aph federal quota you guys this is a $99 app that you can now get on Quora very high quality scanner and when you’re looking at different scanning apps you can look at you know do they have integrated text-to-speech do they have integrated linking with a cloud storage app so I could stay on a document and then plop it into my Dropbox or Google Drive right away and then you know sometimes you’ve got things in a digital format let’s say a PDF but maybe you just want to take a little digital snapshot or a gas screenshot or something or maybe there’s a you want to take a screenshot of a poster okay so you can also do that and then the last option sometimes you just have to recreate it sometimes you can look at a form where we work sheet and you just know that that’s not gonna scan very well so you might have to just remake the form and sometimes we do still have to do that so as the live demo for us I prepared a couple YouTube videos that we can watch quickly so this one is by Jessa McDowell just TV IOM this is how you’ll find her in YouTube she does great little tutorial videos all about the digital workflow so this is a two-minute video on creating a PDF with the iPhone iPad Notes app so the Notes app that’s just a your basic built-in note-taking app on any Apple iOS device iOS meaning Mobile Apple so either iPod or iPad or iPhone and it’s just an example of how sometimes you don’t even need but you might just have a scanning function on a built-in app so as you watch this video I want you guys to think about with this work for low vision access or would it work for non-visual access so how might this be different if I’m preparing material for a low vision kid or a blind student do I need to keep the PDF do I need to convert this any further if I I’m thinking about how would a student read this document how would I take notes on it and then I want you to always be thinking about okay who might be the person to help me with this alt media preparation okay so let’s go ahead and we will watch the video this is a demonstration making a PDF with your iPhone even if you don’t have a scanning app so what we can use is the Notes app so on my phone I’m going to open up the Notes app and start a new document then I have an option here that is a camera icon so if I tap that camera icon gives us three choices scan documents take a photo or video or photo library we select scan documents and it says position the document in view I need to lift up my phone here and I snapped a picture because I had a contrasting

background it found the borders nicely and we can say keep scan so now it says ready for next scan or save I’m gonna go ahead and save now I have a note that includes a document up here so I’m going to tap that document and there’s an action button or assent to button in the top right so if I select that which is just applied to this document not to the whole note I select that I get the option to either text that immediately to some of my contacts or open it in a different or scented with a different application so right now it’s suggesting naps I have on my phone including a classroom and seesaw and let’s say I was looking for Google Drive which I do have on my phone I could hit more and then I’m getting several more options okay including Google Drive or some other PPS apps or even iBooks okay hope that helps okay so I really like this demo of how do I take a piece of paper have my scan it now I’ve got it into that digital format and we’re gonna talk more about the conversion when we move to the second C but I also want to get you guys thinking about different things that you can scan you know we’re gonna watch another video here short two minutes about scanning a book to view on the iPad and sometimes I think we get a little bit stuck on what’s available for our students where we need to think about how do I just make make everything available to our students so there’s also a super quickie way to even take any book in a student’s classroom or home and scan it into a digital format so as you’re watching this video imagine you know especially if you’ve got a student with more significant disabilities maybe you could call on a family member to just scan some books around the house and then it could be more easily explored with a student just with a quick swipe on the iPad or if they’ve got a switch system being able to work on a switch that says let me turn the page or something like that and you know think about who might be able to support that workflow okay so we’re just gonna watch a few minutes of this just to get the idea we won’t watch the whole thing hi this is a quick video to show one way to scan a book view as a PDF in iBooks this option might be something that you want to do for a young student who visually wants to zoom in on the pictures so I have a couple things here I have a cheap that’s from an office supply store that goes a three-ring binder Thursday I think a privacy study screen that’s black that’s behind my book will create a contrast to the pages that you can find the borders easily stand it’s an iPhone stand but it’s work for this purpose right now copy holder the app I’m going to use it’s called scanner pro made by a company called to me at all so I have a page with my documents here documents and pretty much lined up the bottom I have a couple options there’s a type of document I’m going to create and I found for a color book color photo is the best choice and then there’s a manual and auto option it will start scanning so switch to auto and I might need to move it and it didn’t take it itself right there so I’m going to go ahead and hit the shutter I think the picture I’m gonna turn the page let’s see if it found that we turn it to the first page it’s trying to find it right now okay so you guys get the idea there where you

can pretty quickly I mean with very minimal training all you need is the app and the setup to be able to scan a quick picture book for even our younger kids or again those kids with additional disabilities who might have some trouble turning a physical page book the scanning app that Jess used here is scanner Pro by Reata l– okay all right so I’m gonna skip ahead here so you know in all these videos I asked you guys to think about well how would this work for a low vision student versus a non visual accessibility if a student needs to access the content non visually so either auditorily or with Braille so how do we make that text read aloud because so far all these getting apps it’s just getting it into that digital format so that you can potentially magnify on screen you can either use the the actual zoom accessibility feature to magnify or a pinch and spread so this brings us to our second see you guys convert so now that we’ve got the media into a digital format how do we convert it so that it’s an accessible digital format and this is where it gets a little bit more fun okay or you know it might test your skills but it also has a lot of opportunities here so the big one here is optical character recognition or OCR OCR is getting better and better and you’ll see you like well integrated into more mainstream apps now you might you know open a PDF and Adobe will ask you do you want this to recognize text and that’s actually running OCR or if you’re ever in Google Drive and you’ve got like a word document you could actually right-click on it or even a PDF you can right-click and say open with Google Docs so that when it opens in Google Docs it’s now editable but you can also navigate it with a cursor which means it’s readable by screenreader and what Google Docs or what Google did when it opened in Google Docs is basically run OC to reformat it into that readable format okay a lot of those scanning apps now will also have an OCR built-in so I also like that scanner Pro Apple ah because they’ve recently updated where you can now scan a page and it’ll ask you do you want to recognize text and if you click yes it’ll actually OCR it right there so that when you open it in iBooks or like open it in Google Docs it’s already in a readable format which is really cool and we will do I’m gonna demo that during our BYOD session the other tool we’ve got at our disposal here is artificial intelligence this is getting better and better where the computer will basically use their own brains to figure out what is coming in through the camera lens so seeing AI is an app that is available on the iPhone or Ida’s devices where you can just point the camera at different text and it’ll recognize what it is Google Translate also has this feature as well which I think is very interesting there are going to be different apps for different workflows so you know the ones that I mentioned in my previous slides there and my my next slide there are just examples and there’s new apps being developed all the time but it’s going to depend on what are the devices that are gonna be used is it going to be a Chromebook is it going to be an iPad is it gonna be a PC laptop is it going to be a Mac all these different things are going to determine which apps are gonna be compatible okay and then finally it’s gonna also depend on the classroom or the district’s infrastructure I’m sure some of you might have run into the issue of oh my district does not allow me to download X or my district doesn’t allow this type of app sometimes you can there might just be an alternative app that you can use and that’s just as well but other times if you really do need this one particular app and there is no alternative this is something that you will have to advocate for so it is possible for IT to basically put your VI kids in a different classification of permissions so that for this group of students they have permissions to download and use X number of apps and so the best strategy I found is to just ask for all of them VI kids to be put in this category for permissions so that it makes it a lot easier when I need to download apps and then it’s not you don’t have to go through this process every single time with every single VI student okay so some of the other considerations on the list were hey do you think you can annotate this once it’s in this digital format or how would i annotate it so

this really depends on the app that you use some apps will allow you to scan and then immediately annotate like you could just like draw on it or tap a line and allow you to type into a worksheet it really depends app by app but if this is something that your student really needs then you need to look for an app with Digital annotation features okay so for our low vision students you might search for apps that allow you to annotate a PDF and this is going to be your search term for screen reader or Braille support these students need truly accessible documents so you’re going to need an app that will allow you to do OCR but then once you OCR your you might need to you most likely need to reformat it so that you’ve got headings that are structured in the document and that the document is actually able the student can edit it which means they can read it with the screen reader okay so there’s going to be another webinar coming up that will be posted it won’t be a live webinar but there will be a how-to guide on how do i free format these texts documents how do i reformat images and videos so that will be a separate tutorial that will be available soon but just so you guys know for now some apps that do allow you to do digital annotation kami is one that I started using a lot this year it’s a Chrome extension so it fits right in especially if you’ve got a student who’s you know either on Google classroom or might a lot of my students are on Schoology it fits right in very seamless on the mobile devices there’s adobe fill ensign snap type sketch Claro PDF Claro PDF is a nice one because you can scan something it’ll OCR and you can actually read it right in the app or annotate it and it will actually like highlight the words edits read as it’s red so I do like Claro PDF a lot and then of course you’ve got your actual reading apps which are iBooks and voice dream reader and these also help out gray to aggregate any documents that you put in and allow for annotation as well ok so just a super quickie demo of the Claro PDF app just so you guys can take a look at what I’m referring to here we go hi this is Jessica I want to show you some apps I recently have been checking out that are quite cool I’m going to show you in the app store first the company I’ve searched for Claro scan and the company that makes these apps let me choose this one is called claro software limited if you just search for claro you’re gonna get some other apps that aren’t the ones were looking for so that’s how to find them in the app store and the company seems to be out of the UK so let me open up this app here i want to show you it is Claro PDF Pro and I have a document here I’m not going to go through the whole process so I can just show you quickly what it does that’s cool I had a document that I got a picture of a piece of paper back here that I got a picture of it’s say work she called ending punctuation now at the bottom of this page now I have a play button I purchased 5,000 credits for 5,000 pages that would be ocr’d for the low price of 399 so now this page as I’m looking at basically a picture of the document I can hit an exclamatory sentence ends with an exclamation mark hey I have there’s lots of settings right now right so I just wanted to show that to you guys real quick just so you can see what is possible with this capture and convert process okay all right so in the interest of time I’m going to skip over this next poll that had prepared and basically you know we’ve talked about capturing converting and now there is this formatting consideration that I mentioned a couple slides ago and with formatting for those of you who have also been working with digital math it’s a big consideration when you run OCR because sometimes OCR doesn’t actually convert things into a digital format that is like readable well and this happens especially with math so with math oftentimes you’ve got math that get inserted into a document as an image and right now when we’ve got the image then we just kind of like write the math problem out as alt text and basically the student has to access the math problem by hearing how the problem is read aloud but remember that this is not

true math accessibility because you’re essentially having somebody read the problem out loud the student is not actually engaging with the different numbers on the screen or in the equation so in order for the student to truly have access to the math they need formatted numbers so that the screen reader can basically you can cursor through the equation or the numbers and it will read the numbers and it will show up in Braille you know in Nemus on a Braille display so this is there’s a lot if this is a bit of a complex issue but I just wanted to touch upon it just so you guys know what again those search terms so know that in terms of math accessibility and digital math math amel and epub formats are the most reliable for our kids who want to do math with their screen readers and on Braille we’re at the final ten feet of accessibility with math so the tools and technology are not they’re there but they’re kind like in pieces that need some workarounds but we’re almost there you guys so I’m gonna just play this quick video here about how you can use equation this is a quick demonstration of how to make accessible math with a remote teaching twist the programs used in the video or Microsoft Word top-left window equation bottom toolbar and TeamViewer which we will get to later let’s call this the TVI or support staff setup and the student is on a Braille sense Polaris note-taker in this scenario let’s start with making the math accessible for our student whose preferred information format is Braille on the top right window we have a PDF image of some equations unfortunately this seems to be a pretty common format for a lot of school curriculum including math worksheets let’s say this was a math assignment the student received we could open the PDF worksheet up and start compiling these problems in an accessible way for our students we would go to the snapshot tool from the equation toolbar and position the snapshot box around the desired equation next we will click on the three dots menu and select copy lot X this will save it on our clipboard then we go to the equation editor on the equation bar which is the second option on the toolbar once open we simply paste the equation inside and click on the insert math button on the right-hand of the toolbar that equation will be automatically pasted right into the current document opened on Microsoft Word wherever the cursor was currently placed pro tip skip a line before and after an inserted equation not sure why but the Polaris doesn’t like it any other way let’s do that process one more time equation app shot okay so I’m just gonna pause this there in the interest of time but if you guys want to re-watch this video and this is one that I’ve watched many many times and I feel like I still need to play with it a little bit more so as I mentioned I mean this is still this process of digital math accessibility it’s still a work in progress but the tools are almost there so you can find this tutorial on Neil Mackenzie’s youtube channel if you just look up a teen meal the video is called accessible math workflow using equation and msword okay all right so let’s move along to the last seat of our three C’s so the final C is the cloud so we’ve captured the materials we’ve converted it and now we need to share it with the student in the cloud so the beauty of digital workflows is that you’re sharing the materials with the student in real time so you know it’s hopefully faster than running down the hall to make that copy or quickly braiding it in the back of the room when you get handed that worksheet when you walk into the room hopefully you’ve got some more immediate access to the digital materials now the teachers are meeting to disseminate materials in a digital format anyways so the beauty of having things in the cloud is that you know it’s in the centralized storing place in the cloud right and now the student can pull down that information using whatever device they want I think about how empowering this is for the students where their can they can say you know I’m gonna do this somebody my note-taker today or you know what I feel like working on my laptop now or you know what I’m gonna I’m gonna use my ipod and Braille display today or I’m gonna use my iPad whatever right it doesn’t matter it’s the students choice what device they want to use things in the cloud are usually also password protected so there’s some security there and it’s really great because it allows for collaborative work with the classroom teacher and their gen ed peers or their typically sighted peers whether you’re in an academic classroom or a more functional academic classroom this collaborative work again helps the student not only be somebody who access

lists the work but can be on par with engaging in the work as their peers in some cases our blind and low-vision students might be a group leader because they’ve got the work in an accessible format and they can actually take on some leadership roles too in the classroom learning tasks so that’s pretty cool so just a couple examples of cloud storage options we’ve got Dropbox got Google Drive for Google classroom we’ve got seesaw or Schoology we’ve got iCloud I’m sure there’s going to be more and more options but basically the cloud is anywhere where you can store a file and you can access it locally using any number of devices and it’ll save back to the cloud so it’s also really nice is if you do have students who don’t have reliable internet maybe they might be able to go to a library download everything they need and then finish working at home and then they can upload it back to the cloud the next time they get internet so that can also be a workaround if the student does not have really good reliable home Internet ok and then finally I just wanted to make one nod to note-taking in the digital workflow to really encourage your students to develop those skills to take notes in a digital format rather than like a paper notebook so just think about you know if your students got notes in the digital format it makes those notes more searchable it supports multimodal access so the student can use text-to-speech to listen to their notes or they can read back their notes on a Braille display it supports interdependence meaning if you’ve got students who work with a escribe for some note-taking support you know that scribe could also take some notes and it’s already in that digital format it’s just supplementary to what the student has heard during the lesson and what’s also nice is that depending on how the student takes the notes these notes can also be the study notes at the same time so a couple of note-taking apps here we’ve got notability ever no Microsoft OneNote good notes and then the last one I wanted to just spend a minute here is called Quizlet so Quizlet has a star next to it because this is technically a flashcard app but you know just thinking outside the box I really like using flashcard apps as a note-taking system because you can imagine making like a flashcard deck for in this example for geometry shapes and you know when I make a flashcard I’m essentially taking notes on what each type of shape is except it’s in a flashcard format already so it’s sort of like an all-in-one I took notes and here in my study notes and now I can study and it’s all here and the student can access it very independently and you know you can imagine may perhaps ascribe helping to put the definition of a parallelogram in but then the student just needs to hit their little jellybean switch that’s connected to the computer and when they hit the switch it will flip the digital flashcard so on the photo here we’ve got just a picture of the Quizlet app we’ve got a deck that is on geometric shapes and it’s connected to a computer that the student is accessing with a QWERTY keyboard that’s got a key guards we can slide his arm across and you know type one letter at a time he’s got a rollerball mouse to be able to move the mouse cursor around and then a blue jelly bean switch that functions as a left mouse click so just different ways to think outside the box when things are in this digital format okay so we are rounding out to the close of our presentation you guys so we’ve talked about the three C’s and the digital workflow and now you might be thinking okay so I know what the three C’s are but how do I actually design the workflow and then implement it because that’s always like the next step like I know the pieces now how do I make everything happen so workflow design and implementation a cover in the eighty book chapter eight and we are gonna go to a deeper dive next Monday 11:00 a.m right here where we’re gonna talk about using a needs assessment to get all the information from the students comprehensive evaluation how do I put all these needs together to UM figure out like what is needed how do I plan for the digital workflow how to figure out what that infrastructure is and then finally how do I think about scaling up a student’s digital literacy skills so that they are able to make those informed choices and decisions about you know the tools that they use in their workflow so we’re gonna talk all about this next Monday same time same place to end just wanted to leave you with the YouTube channels that we covered today we had videos from jest TV iom on

digital workflows from 18 Neil he’s got videos on distance and remote learning tips and 3d printing Diane’s also back-pocket resource she does a lot of Apple accessibility Louise Peres more Annapolis accessibility dr. Denise Robinson she does a lot on PC accessibility for her blind academic students and also on the VI program SF States YouTube channel we have a lot of we have a few tech talks that are really just demos of specific to technology devices and then just extra resources there’s some vignettes of just college students talking about their experience with digital workflows I have an accessibility tip sheet and all these links will also be posted on the C SMT website and also with this video as well and then the Perkins past the technology there’s a great blog post that’s getting started with technology and I actually recently wrote up a lesson I did with my eighth grade student about what distance learning means to me and she talks about how powerful just having this digital media has impacted her learning so there’s a 20 minute lesson that I was able to record with her and then finally Veronica with four eyes it’s spelled Veronica with four eyes actually and she’s a college student who also does a lot of blogging and tutorials on various 80 that has helped her be successful so to end next week we’ve got how to conduct a needs assessment we’ll also talk about workflow design and implementation and then after that we’ve got screen sharing tools and strategies and then don’t miss us on June 30th 3 p.m. where we’re gonna have a be yoq with live demos and it’ll just be a techy TV I’m you know and I think with that Ting this is Jen I just want to officially say thank you so much for this and thank you to everyone who came as Ting mentioned we will link everything up on our web page at CSMT but if you need something prior my email is in the chat please shoot me an email and I’ll get it to you before then okay thanks everybody for joining you guys I hope to see some of you guys back for next Monday and sorry for the construction noise – okay have a good one you guys bye sponsored by the California Department of Education Clearinghouse for specialized media and technology video editing by Monica Culanay SF State VI program