Coronavirus Town Hall with President Jim Ryan and UVA leaders

all right good morning everyone and thanks for joining we have gotten a lot better at zoom over the last couple of weeks but this is the first time we’ve tried a town hall with this many people so I appreciate in advance your patience for those of you who don’t know I’m Jim Ryun the president of UVA and I’m joined by our Provost Liz McGill our CEO Oh JJ Davis and our EVP for health affairs Craig Kent our goal is to share with you latest updates on our response to the pandemic we’ll start by going around and sharing the latest on what’s happening in each of our respective areas and then take questions if you have questions you can please type them into the Q&A box and we will answer as many as we can you can also find answers to frequently asked questions on our website of Virginia edu backslash coronavirus so I believe we have students faculty staff and members of the community on this call so the first thing I want to do is to thank all of you for everything that you’re doing and for the sacrifices you’re making in order to keep people safe I hope you and your families are well and healthy and if any of you or anyone you know has a virus that you or your loved ones recover fully and quickly and as you know we are facing an unprecedented public health crisis that is quickly moving and evolving to give some perspective the first case of kovat 19 in Virginia was confirmed just a little more than three weeks ago on March 7 as of today there are roughly 1500 cases which include members of our community this unfolding crisis has required us to make a lot of difficult decisions quickly and often with imperfect information our main goal has been to keep our university operating so we can carry out our core missions of teaching research where possible and medical care all will do all while doing our best to keep our community health healthy safe and connected toward that end it’s more important than ever that we support each other as we are truly in this together I understand that some Asian and asian-american students and faculty have been on the receiving end of xenophobic threats and abuse here in Charlottesville and on Browns this is both intolerable and reprehensible and for those have been who have been a target of this abuse I ask that you let us know so we can do our best to stop it so I thought what I would do in my brief remarks is give you an overview of where we’ve been where we are and where we’re headed so I think of this is unfolding in several phases in phase one our main focus was on getting students off grounds and back to their homes and getting our courses online both were a huge lifts and I’m happy to say both have been I’m quite successful there are only roughly three hundred students still living on grounds and we now have over 4200 classes online and this required the work of a great deal of people including faculty and staff and on enormous ly grateful and I know Liz will talk a little bit about more about the online classes phase two was really about transitioning to working remotely and enabling employees who could work from home to work from home and it was also about ramping down our research while preserving the advances that we’ve made phase three which is the phase we’re in now is really about focusing on the health system on which dr. Kent will talk more about and making sure that we’re prepared for what we know is coming which are more patients with kovat 19 and preparing generally for what that will mean for the health system and beyond we’re also planning for the future which includes mitigation planning for the financial impact that this crisis has caused there’s little doubt that we are going to be facing some critical financial decisions in the weeks and months to come given both the impact this crisis has had and the discouraging economic forecast we’re facing phase four is really about the longer term and a question I know on a lot of people’s minds and ours is what’s going to happen in the fall our sincere hope is that we will be able to be up and running and back to normal by the fall semester but it’s honestly too early to tell and it’s going to depend on the progression of the virus we’re now working to identify the date by which we need to make a decision by the fall we’d like to push that date back as far as possible so we have as much information as we can to make the

decision but we also recognize that we need to make it far enough in advance so that people can plan so we will be back in touch on back in particular let me give just a few more updates before I turn it over to Liz in the category of emergency preparedness we’re making plans for additional housing needs should they arise we have plans in place for housing first responders and health system workers as well as members of our community who may need to self isolate or quarantine and can’t do so at home we are also working on final exercises we’ve assembled a working group of students and staff to develop ideas and they’ll be reaching out to graduating students soon and to get their input we began issuing credits and refunds for dining and housing costs this week and my great thanks to the finance team and the team from Student Financial Services for getting this in place it was not an easy task and we started arts on the hill last week arts on the hill the digital edition which features musical performances and poetry and stories from members of our community it broadcasts every Sunday night at 8 p.m. on we’ve done this as a way to help our community stay connected and connected to grounds we are coordinating with the city of Charlottesville and Albemarle County on ways that the university can help members of the broader community during the pandemic and afterwards as things get back to normal and we’ll have more to share about that in the next week finally you may have heard that a group of researchers and lab professionals developed the test for Cova 19 groans this was the first local test developed in Virginia and it reduced the wait time from hours from days to hours and we are now offering the test at hospitals across Virginia and Craig can talk a little bit more about that but it is a bright spot in all of this and great credit to those who worked on this and those who contributed to the work I’ve said before that this is going to get worse before it gets better and we haven’t yet hit the peak here in Virginia or in Charlottesville and models now suggest that peak will occur somewhere between late April in late May so we are going to be dealing with this for some time which will make it harder and harder and we’re going to see more patients in the health system with Kovac 19 I recognize that there are still a great deal of uncertainty which we can’t eliminate because we can’t yet predict with precision how this virus will progress but we can continue to do as our best to make the best decisions we can in this timely way as we can and communicate them to all of you as plainly as possible so thanks to all the members of our community for your support your creativity your dedication and your resilience and a special thanks to the doctors nurses and team members at the Medical Center who are doing heroic work and still face a long road ahead they deserve our deepest gratitude and support with that I will turn it over to Liz thank you thank you Jim and thanks everyone for calling in I’m going to share a couple of updates from the academic division of the schools and units that are outside of the Medical Center is another way of putting it first a little bit of an update on the virtual instruction as I know all of you know and and the president mentioned we’ve moved classes online for the remainder of the semester Archie Holmes in the Provost office and Virginia Evans our chief information officer led a team from 12 all the 12 schools working on this it was a major lift and I’ll give you a couple of by-the-numbers facts that might be of interest so we if you want to be precise about it we have four thousand two hundred and seventy three classes being offered this semester they have all transitioned from in-person to virtual for this semester this includes of course large lecture classes but labs discussion sections photography classes studio art etc twenty thousand is the number of pageviews our teaching resource website had during the work of week of March eleventh which was all in preparation for the move to virtual instruction sixty one thousand eight hundred and fifty nine is the number of zoom participants we had during our first day of online instruction Thursday March 19th and 123 students have received support in the form of a computer or Internet access thanks to the work of our student financial services and student affairs folks who have provided that financial assistance for those who need who need it we’re committed of course to continuing to provide this support throughout the semester and have been thinking about

the possible risks that we might be facing and mitigating those risks the first is that we have heavy reliance on zoom’ technology as we’re using right now and as part of the risk management strategy their schools are identifying courses that could move to asynchronous delivery from synchronous that is a lecture that a student could watch at any time the second risk really involves continuing to support students and faculty during this time I’ll talk more in a moment about the decision to move to a default credit no credit grading option the reality is that doing this in a sustained way past these first weeks is just challenging and we’re thinking about lots of different ways of continuing to provide support the last update on the going virtual effort I’d like to identify is that we have at least two eyewitnesses to the online virtual experience last Friday president Ryan and I joined professor Kucinich at Syracuse Ennis’s developmental biology lecture it had 95 undergraduates in it it an incredibly expire inspiring experience we appreciate the opportunity to be in that class and it was it was quite remarkable we talked a little bit about students and faculty then a little bit about research and then looking ahead and I’ll keep it short because I know there are lots of questions and others to speak we adopted several interim academic measures this semester in light of the move to online teaching we announced earlier this week that in-person summer programs through June 30th would be virtual that includes academic delivery of courses in summer session one and two that are going virtual for our undergraduate classes we announced a default option of credit no credit as a grading system for all classes students have the option of choosing on the last day of lectures last day of classes whether they want to receive a grade in the class rather than rather than the credit no credit option happy to explain the reasoning there it’s in light of the massive disruption that students faced in the course of this semester this week we’re actually taking on several additional academic issues the promotion and tenure clock for our tenure-track faculty how we’re handling course evaluations might a Brant Pierce Archie Holmes and a Webb in the Provost’s office have been working on these issues and we’ve of course been working very closely with the schools and the deans on these questions of academic academic policy a final note on students and our academic programs Steve mole on the Provost’s office who’s our vice provost of global affairs and Dudley don’t run the International Studies office and their teams have been working day and night managing our global programs with one-on-one contact with the students who are on overseas programs and bringing them back or suspending those programs you’ve probably read that we cancelled our 40 UVA LED student summer abroad programs including global internships so there’s been a lot of work on the international efforts with our students far flung a very quick update on research I’ve worked closely with vice president of research from Robert Subramanian and dr. Craig Kent focusing on how we remove our research mission particularly our lab based research mission that is the kind of research that happens generally in person in a lab we do have all sorts of research at UVA much of what can which can be connected conducted remotely but we’ve moved the lab based research to key activities and have worked to make sure that graduate students are working in that lab based research in a limited capacity so that’s been a big effort last just looking ahead we’re focused on of course undergraduate and graduate admissions on March 18th we released the decisions for students who applied to the undergraduate program for the reg Regular Decision cycle our admissions office is working very hard to think about getting those admitted students the information and experience that they need to figure out where they want to matriculate we have live streaming events with faculty with current student panels and a video message from coach Tony Bennett we’re working with high schools and community colleges to address emerging challenges like receiving transcripts it’s too early to tell what coronavirus will do to our numbers but we’re watching that very closely 21 percent of our incoming student population is typically international that’s dominated by international students and our professional and masters and PhD programs were thinking very hard about what to do about those students so I feel lucky to be part of this group of leaders in this university and all of you who’ve joined in working so hard to confront the significant challenges we

face and I just appreciate the time to give you an update and I’m going to turn it over to dr. Craig Kent now thanks Liz so I’m Craig Kent I probably haven’t had the chance to meet most of you because I’ve now been with University of Virginia as of yesterday two months I think president Ryan timed my entree so he would test my ability of the tackle challenges but I can tell you something still maybe being a vivid outsider that you have one of the best academic medical centers in the country I’ve gotten to know well the leadership team at UVA over the last couple of months we spent an intense number of hours together they’re absolutely outstanding and if there’s any chance to be prepared we’ve done all the groundwork to be prepared for this crisis so so maybe just to begin with an update on what’s happening in the community between our Hospital and Martha Jefferson which is our partner Hospital we have about 25 cases of coronavirus in the hospital at this point of time if you look at the community numbers it looks as if we’ve had somewhere in the range of 50 to 60 people in addition to the those in the hospital that have been infected if you compare those numbers to around the country they’re relatively low and even in comparison to Northern Virginia Jim alluded to this in his early comments that when you look at the modeling and you know I’ll just say that there’s six different models out there and every one of them says something different so nobody really has a crystal ball but I think over time based upon the experiences in other places we’re learning more about this disease is anticipated for the country that the peak will be the second week of April I’m certain that our peak here in Charlottesville Virginia will be much later than that the model that we have the most trust in suggests that it’ll be about mid-may that it occurs but but again you know all these productions are tentative and we continue to monitor this on a daily basis but what that does mean is that on the good side we have more time to prepare and we can model our preparations after the successes or failures of other organizations that have had previous experience with the virus at a much higher level the hard part of it is that it’s going to last a lot longer for us than it will maybe in other parts of the country nevertheless a lot of work over the past few weeks in preparation and as the best as anyone can say I believe here in Charlottesville at UVA we are prepared there are really three essential parts of being prepared one is to make sure you have enough beds the second is to make sure that you have enough staff and faculty to support the patients that are in those beds and then something that I know everyone’s aware of just because it’s very popular in the press now is PPE or personal protection equipment and and what that is is that the devices and and material that we use to protect our providers so that they don’t contract coronavirus while they’re caring for patients in terms of beds we’re really fortunate because we had just completed were close to completing a new 86 med tower in our new facility and although it wasn’t ready to be completed till June we asked our facilities people at the University and our teams in the hospitals to see if they could hasten that date and I’m really proud to say that 15 of those beds are actually opening today there are negative pressure beds they’re designed specifically for caring for coronavirus patients and by May 1st the rest of those bits will be available so we actually believe that we’re in reasonably good shape considering the other 615 beds that we have available that we’ll be able to take care of a fairly large surge of patients if that were to come to pass in terms of faculty and staff still in a good place although we have about 90 individuals now that are furloughed because they’ve either contracted coronavirus or exposed to or exposed to it and so this is something that we’re watching very closely and then in terms of PPE this is really challenging at this very moment we have enough PPE but the supply chains are diminishing almost on a daily basis so we’re spending a lot of time here at the Medical Center trying to create the most thoughtful recommendations about what people should use and in what circumstances and that’s still an ongoing conversation but lots of planning a team that’s really ready I’ll also mention something that Jim brought up earlier about testing we were the first in the state to develop our internal test for coronavirus this is at a point of time if he went to the outside companies that would take 8 or 9 days and we could perform this test in 8 hours we were actually one of the first in the nation to be able to do this and and we’ve grown our testing to the point that we’re now a resource for the state of Virginia some hospitals in North Carolina as well as some hospitals in the DC area so really showing UVA is a leader in this regard this wasn’t just a Health System effort

it really took the collaboration of researchers throughout the university throwing both their intellect as well as their resources into this effort that accumulated about two months ago where we were the first in for testing so really proud of UVA very excited about what we’ve accomplished there I’ll just finish by saying what of a wonderful team at the Health System we have 20 leaders that from 7:00 to 8:00 every morning during the week and from 9:00 to 10:00 every morning on the weekends come together and we spend that hour reviewing what happened in the previous 24 hours and what our plans are for the next 24 hours and trying to predict and a very collaborative group a wonderful effort and and I think it’s because of this really outstanding team that we’ve been so successful in being prepared I’ll also compliment the University this hasn’t just been a Health System effort and I’ll give you a few examples of things that have happened across the university I already mentioned testing there were many many scientists that weren’t part of the health system that contributed materials and and ideas to our testing effort so it really was a university effort also in engineering now we we have people that are making three-dimensional swabs and face man’s trying to enhance the amount of PPE that we have I mean talk about creativity at just an incredibly important time and also there was a university wetland effort that was outside of the health system to collect PPE you know that could be used by our health care workers and this was something that was initiated in one of the schools outside of the school of medicine and nursing so really this has been a university-wide effort I just finish by saying I couldn’t be more proud to be part of the University of Virginia we’re doing this well we’re a leader and and I think we’ll keep you safe during this crisis so thank you Liz I think our Jen I think you’re next hi everyone thanks dr. ken and thanks for the opportunity and a huge thank you to everyone for their dedication and patience in this challenging time today I’d like to cover three areas very briefly first is operational changes that have affected our students staff faculty and contractors second is discussion around financial planning and last but not least emergency preparedness which we’re doing planning with both the city and county so as you know we’ve experienced significant operational changes as Liz and Jim have mentioned or shift to online instruction and most of our students have returned to their permanent residences however there are services that are available for the few students that cannot go home Student Activities faces libraries public university venues and all fitness facilities are closed transportation services are reduced that are still available to meet the workforce needs of UVA all events as you know through June 30th have been canceled or postponed employees are telecommuting except those who must report in person to carry on key functions for their units their schools or UVA health as you know modifications all comply with the governor’s recently announced executive order which requires all Virginia residents to remain at home unless they are traveling to and from work for essential business or for essential services the good news is that UVA is allowed to continue operations to facilitate remote learning as Liz talked about perform critical research or perform essential functions most notably UVA health as long as social distancing requirements are maintained in all these decisions sustaining Health and Safety has been our primary objective following immediately executing on the university’s core education and health care missions so just like institutions and businesses across the country we recognize that these decisions that we have had to make had have a significant impact on members of our UVA workforce and our community and we have worked hard to try to meet most pressing needs of our students faculty staff health care workers and contracted workers in this very truncated timeframe so a couple thick quick things on students as you know Liz talked about we develop processes for students to apply for emergency funds to enable a large majority of our students to go home in addition there’s funds for technology so that they can continue their education unabated for our dedicated workforce we’ve expanded benefits for our employees we’ve added a new telehealth benefit we’ve expanded backup options for dependent care particularly important for our UVA Health Partners and we’re also trying to coordinate various types of new uva state and federal league we are also working on the redeployment of employees for whom your current work doesn’t allow you to telecommute will work effectively from home next I like to turn to the contractor workforce given the change in U V A’s operating status and reduce demand for services for example our contractors are not providing dining for now over seven thousand students daily through spring some contractors have needed to furlough

their employees since there’s no student dining fees to support the operations obviously this is disappointing to all of us we want to return to normal operations as soon as it is safe to do so and we’re hopeful that these reductions will be temporary we are disappointed that the federal relief package did not send funding directly to employers which would have allowed their workforce to remain on the P work however I think there are some critical updates that are important to mention we have asked our contractors to structure any reductions in work force in ways that enable their employees to take full advantage of new federal and state relief we hope that many of the contracted workers are eligible for a number of federal and employment benefits in some cases this will increase typical unemployment insurance benefits and extend wages during this period of hardship also many will be eligible for new one-time federal tax cuts between 1200 and 24 24 hundred dollars as you know this is very fluid complex and there’s not a one-size-fits-all solution but we are continuing to talk with our major contractors about what they are doing Aramark is one specific contractor that has had a great interest to many including us we want to mention a few things that they have told us they are doing for their employees they have expended expanded their employees benefit coverage by providing additional sick leave health benefits access to telehealth and employee assistance program beginning next Monday they’re also implementing drive-through meal pickup program offering five meals per week for Aramark employees and their family that have been firm we are in a challenging and uncharted times right now but it is still all about the people we are committed to trying to do everything we can including working with our contractors to help meet critical needs of the people who make up our uva workforce and community to sustain the university so that remains an excellent place to learn and work next I like to really quickly turn it to financial planning as you know the duration and intensity as Jim has mentioned has real implications for the university we are currently estimating financial impacts for the period of time mid March through mid-august and trying to find ways to mitigate them we are modeling options to contain costs both at the academic division and UVA health and we the leadership team will outline short-term approaches in the coming weeks and months lastly in terms of pandemic emergency planning the university’s critical management team was implemented in early March and continues to meet regularly we’ve also implemented the Emergency Operations Center in collaboration and coordination with the City and County working with them on a daily basis to manage and coordinate efforts all through this pandemic obviously we’re focusing on maintaining healthy healthcare workers and first responders but also supporting patients under investigation would be potentially being coded positive and ultimately patients who are Cova positive under our direct care also seeking to find ways to support more vulnerable populations in collaboration with the city and community so I just like to say in the coming weeks and months it’s critical that we learn more about this virus and the impact of our ability to social distance now to bend this curve I’m really deeply grateful for everyone in the UVA workforce and community for their dedication their commitment and hard work during these unprecedented times and I’m especially grateful that everyone on the team who’s worked so hard to just get us here today there is still a ton of work to do but I do believe together we can rise above this challenge and emerge as a stronger organization and community so thanks and I’m going to turn it back to Jim all right thanks Liz JJ and Craig so we have a bunch of questions that I will read and then ask other answer myself or ask this preggers JJ to answer so the first is our salary reductions or furloughs being considered at this point or will they be in the future so picking up a little bit on what JJ just said and going back to the email we sent in the middle of March for our own employees we have committed to honoring employment contracts for their foreseeable future that has not changed there are really three categories of employees some who have to come into work to perform their jobs and are and are essential some who can work remotely and some who can’t work remotely we made the decision to keep everyone on the payroll for the foreseeable future this is made more difficult frankly by the way the federal government structured its unemployment aid it would

have been a lot easier if we had funding to to help us keep employees on the payroll but we’ve nonetheless decided to do that how long we can do that will depend an awful lot on projections for the Fall and like I said we are working to figure out the date by which we need to make that decision JJ I don’t know if you have anything else to add no I think that’s it okay is there a plan to provide UV as contract employees with financial support I think JJ covered that a bit but I don’t know if you have any more you want to say yeah we’re continuing to work with the contractors they’ve spent extension of the health benefits and the dining and we continue to explore ways week and support we’re also in conversations with this city and the county around these issues and how best to support contractors is the University I mean this is one for Liz is the university going to a mandatory pass/fail I hope you are sticking with the opt-in option thank you for everything you’re doing ah thanks for the question I’ve gotten this question from many many students and parents and I know the president has as well we deliberated as thoroughly as we could when we made the decision to go to a default credit no credit for all classes with the option for students to choose at the end of the semester that they want to take a grade we do not have present plans to change that policy we’re actually getting closer to the end of the semester and change is has its own costs everyone’s adjusted to this or has built their expectations around it one thing I will say is that the reason we selected the last day of classes for the date for students to choose whether they want to take a grade so that students would be in a position to both understand what has occurred for them in the course of this semester that is to say there might be something that happens in the third week of April that has a very large effect on the students view of what they whether they want to take a grade or not but also give students the capacity to be able to say that they chose a grade without knowing what the grade was going to be which is to say before the in a classic class before the final exam I know this has caused some difficulties but the that was the goal and no we don’t have present plans to revisit it of course the world can change very quickly and if barring some very dramatic change in the state of the world our policy is staying as it is thanks Liz I think this is for you JJ you have any information for temporary workers whose assignments are expected to end soon yeah we’re continuing to explore that and at the moment nothing past the foreseeable future so we’ll we’ll have to address that if the duration of this happens their summer fall okay status quo is up now okay on Craig this is for you I believe it’s two-part question now that the FDA has approved a Sarah P protocol world that will there be a push to find convalescent patients and begin therapy at UVA that’s part one part two I guess this is both for you and for Liz how will UVA help permit and support coronavirus research proposed by existing biologists here at the School of Medicine so maybe I can bring it begin where we have some very talented researchers here in the health system at the University that are doing some really wonderful work in the Brier ology field but also around coronavirus and so we’ve encouraged them to double down in their efforts that’s more complex in our environment where we’re trying to create an environment where we can have social distancing but but working with those investigators in the way that that we can support them to move their research forward and and it’s so vital another another answer to that question is that we have investigators that are not in the virality field who believe that they have tools and techniques that they might be able to modify to have an effect on coronavirus and so we’ve encouraged those investigators likewise to to venture into that area we currently have three clinical trials that are underway I don’t believe one is the one that you just mentioned but these are for in hospital patients not ones that are calling a lesson but but nevertheless it it you know research in this area in providing the latest therapy is something that’s really important to us and we have a number of investigators that are carrying that forward there’s anything to add no agree

with everything dr. kent said okay this might also be something for you Craig are the UVA copa90 numbers shared with the Virginia Department of Health and Johns Hopkins how are the testing facilities reporting positive results any insights yes so whenever we have a positive test whether it be in the outpatient arena or in the hospital our first call is to the Virginia Department of Health and and they’re the collection point for all of the positive tests in the state of Virginia and they actually have a website where they report those numbers out I would warn people that those numbers that they do report out are usually two to three days find our current numbers we don’t report to Johns Hopkins we were really focused here in Virginia and then lastly testing is is something that has become really important to us we have enough testing and I think to help us be very thoughtful about how we treat our patients here at UVA and also in Charlottesville but to give some numbers we’re now providing testing services for almost 30 hospitals around the state and in our surrounding states so so something I think I guess I mentioned earlier UVA is really am lead so this one you mentioned difficult financial decisions to come can you speak more to that so this really relates to on the fall on and whether we’re able to be up and operational in the fall and if we are not we’re going to face some pretty difficult financial decisions because that would mean a major disruption I mean this has been a serious disruption to our normal operations but it has to continue on into the fall that brings it to an entirely different level I don’t know if anyone else has anything to add okay you may have already answered this Craig but is UVA Hospital testing Koba 19 antibody treatment so the answer is I don’t know we have so many investigators that are in the laboratories doing different work and and I saw that question and I don’t think I know the answer well could be the case but the good thing about text and the ability to have zoom is that Dean David Wilkes just texted me and told me that we are we have in the IRB a convalescent serum clinical trial and it’s on its way to us so so good I can get online updates from my Dean and excited that we have that trial all right is there any way to send food delivery gift cards or other thanks and support to hospital staff so the answer to that is absolutely and if we want to coordinate that it probably should be through my office so if there’s a sense that that might be a possibility please contact my office and we’ll make that happen I will shout out to the somewhere above 13,000 individuals that work as part of the health system and every one of them is is working day and night really really hard to take care of our patients and any opportunity any of you have it to say thank you you through a gift card or just a shout out that’s something that I think would really be appreciated they’re doing great work I couldn’t be prouder to be part of that team and if that’s an option to say thanks to our people please let us know and from will to help facilitate that great next question are there plans to reimburse students for housing and/or tuition and then combine that with the next question about whether tuition for online classes will be reduced in the fall so we have not we are reimbursing students for the portion of their on grounds housing costs we are not reimbursing for tuition that funding is necessary to pay salaries of faculty and staff who are continuing to produce the online courses and in fact the shift to online courses has increased our costs rather than decrease them I recognize that being online is not the same as being on grounds by any stretch which is why one of the questions we’re going to have to talk about is what happens if the fall is online and what do we do with the cost that we’re facing and what we’re asking students and Families to contribute and I don’t know whether lizard j.j have anything to add to that okay I think we answered the aw this question about going to pass/fail

Oh Craig this is for you as is our testing technology being shared with other institutions the answer is absolutely yes not only are we doing testing for other institutions but we’re trying to help other larger institutions that have the capability of doing internal testing we’re trying to show them how to do it and and what are some of the secrets that we had and what allowed us to be so successful so early a good example of that is ANOVA in Northern Virginia should have testing coming online very soon and a large part of that’s related to the fact that our our people in our laboratory have been speaking to the laboratory people in ANOVA and I think really enhancing their efforts so we’re trying to do everything we can out of UVA to help everybody in the state be successful can anyone speak to community resource recommendations for PPE in the community setting in other words what should the average citizen wear went out for essential activities so that’s a difficult question first of all I I feel like the most important advice that we can give our community members to social social distancing and and it’s interesting sometimes when you wear a mask or or gloves you have this false sense of security that you’re protected and that you don’t need to have social distancing so so much better to pay attention to being in your house and away than it is to worry about what you should wear when you go out the other part of this is that there’s not enough PPE for the providers in the hospitals to take care of the patients and and we’re struggling as is every medical center across the country so if we can preserve what’s available for where it’s really needed which is in the hospital I think that really has to be our primary effort so so I think in the community social that’s just the thing that’s really the the major approach that one needs to have what provisions are being considered for students belongs remaining in UVA so I I’ll start and JJ may be able to say more this is something that we’re turning our attention to now our hope was that there would be an opportunity for students to come back and all their belongings but with the the new stay in place I’m order extending to June 10th we have to start looking at looking at alternatives I don’t know if you have anything to add JJ no just we’re doing contingency planning at the moment it’s post June 10th unless there’s an emergency situation and then we’ll manage those one off again if there’s an emergency need to get medications for example out of the dorm room then we’ll make provisions for that okay can you give us a sense of what kind of decisions are being considered for junior faculty members 10-year clocks especially those whose research involves fieldwork and is at a standstill whoever submitted this question I encourage you to contact me directly the deans the associate Dean’s and the Faculty Senate have all been discussing this and were we have a recommendation that is all but all but completed so whoever my email is Emmie m2a feel free to write me directly okay has the University been in communication with landlords and rental companies how the university supports students who are not able to make rent and so I can answer this so we have been in touch with them we haven’t we have made decision not to reimburse students who are living off grounds wholesale but we do have funding in place for students who are facing significant financial hardship and that includes paying rent and I would say for anyone who is in that category I’m to reach out to the Dean of Students and we’ll put you in touch with someone who can help next question is there anything we can do to help our health care workers I’ll harken back to the suggestion made earlier sending gift cards saying thank you I again just an incredible work force that’s doing their best to really stay ahead of this crisis and and help people and help the community I also think there is an issue that some of our health care workers have in terms of childcare and the ability to partner around childcare for when children are home from school and they’re young I think there could be an opportunity there and then you know the drive that we’re having around PPE I mean if there’s the ability to help consolidate PPE so their health care workers can be

protected that’s that’s great also but I think most importantly just say thank you if you can do that I know it’ll be so much appreciated with unemployment on the rise will you VA be able to sustain its current financial aid program I can say that we are committed strongly committed to continuing to meet 100% of demonstrated financial need we’re only one of two public universities that does so it’s a big part of who we are and part of our mission and especially now given the difficult economic circumstances that a lot of families are facing if anything will strengthen our commitment to continuing financial aid can you comment on how you VA is working with the Charlottesville community to protect public health and eventually help facilitate a holistic recovery JJ I think you’re you can best speak to this yeah we are in constant communication as I mentioned we have the EOC which is a cross-section of City Community County as well as UVA officials working primary focus has been threefold one is our emergency responders and making sure they all City County UVA officials have what they need in order to provide the emergency services second is to look holistically the needs of the broader community so recently for example we when we closed our dining facilities all of the food we donated back to the local community so lots of work there and then third and there’s some more work to do so we’ve been talking about how do we best meet the people with needs in this world of being required to socially distant so working with the mayor working with county exec Stu think about what else can we do whether it’s redeploying some of our workforce to help and also thinking about the most vulnerable population so how do we support perhaps a Cova positive person who lives in a nursing home who can’t return post leaving UVA health so all of those efforts are underway it’s highly collaborative we probably will need some more help along the way so again as we think about people who have excess capacity or time on their hands please stand ready to volunteer as we we think through how best together we can work through this crisis and then begin recovery so I might add to that and can compliment our faculty and staff we developed a kovat clinic for patients to be evaluated for the virus very early on and it was interesting because we asked for volunteers to staff that clinic and faculty and staff and we had about three times as many volunteers as we needed so it was just wonderful to see people stepping up to help our community and and and treat this problem and and so that clinic has grown busy so we opened another and that clinic has grown busy so we opened another so now we have three clinics throughout Charlottesville to see all patients that might be in need and wishing to have some level of evaluation so very very feeling very good about the health system stepping up at the right time for the community oh this is a question for Liz have you considered canceling final exams for students are making final exams optional given all that students are dealing with good question the canceling final exams altogether I would say has not come up as a conversation between and among the deans and the academic deans in each of the 12 schools as far as I know maybe I’ll get a text like dr. Kent did about something I’m not aware of from someone I work with adjustment of the the requirements of classes I mean part of it is not every class has a final exam many classes have assessments throughout the term so adjustment of the requirements to meet both the virtual environment while still allowing students to learn the material that they took the class to learn I would say those are the things that the deans and faculty in fact the chairs of departments have been talking about but thanks for the comment and I’ll bring it to the folks there’s no present plan to cancel final exams though I would say on will there be a virtual days on the lawn for admitted students yes there will be there will be more than one so I can add that by saying I live in a pavilion on the lawn and I’m really lonely so I think if anybody that wants to show up virtually

would be extremely welcome emphasize virtually yeah I did all right so in light of the fact that we’re unlikely to see the peak until late April and into May why isn’t the Medical Center reduced ambulatory services past April 24th to prepare well one part of this crisis and we’ve all learned that things change from day to day they changed from week to week and I gave some what of an oppression earlier that we have models and we might be able to predict the evolution of this virus but the truth is that we can’t and and so we need to monitor the numbers of patients with the disease on a daily basis the trends and and have a really good stance about how we’re going to deal with this as the weeks and months to come and so so what we’re trying to do in terms of decisions around elective surgery and around our clinics is have at least a two to three week window where we’ll we’ll think about what the environment might be and then decide whether we continue to cancel elective surgery whether we continue to cancel our ambulatory clinics and in that period of time is two to three weeks now if you were to ask me I suspect that beyond the date in April that we’ve chosen we probably won’t be able to open our clinics but but again it’s a fluid crisis and I think we’re monitoring it on a daily basis and we’re trying to make these decisions so that people have two to three weeks notice and that’s the strategy that we’ve taken what can the incoming class of 2024 expect for on grounds registration orientation this summer great question we are we earlier talked about our summer session plan which is a range of academic and other program activities that happen on grounds in the summer and that we are not doing anything in-person is the recommendation the leadership the decision the leadership went with before June 30th so nothing on grounds before June 30th one reason for that June thirtieth date was many of our orientation and registration activities have been starting in July we will make an announcement about July and August to no later than June 1 as the announcement from indicated that was we have a desire to preserve the possibility of doing something on grounds but it’s possible we won’t be able to do something on grounds in July registration and orientation we are making plans to do this virtually simultaneous with the hope that we have news from the virus if you will that it allows us to do something on grounds but we have big plans for a creative and informative and useful registration orientation even if it’s virtual and if I may say congratulations to an admitted students from the class of 2024 Bravo I hope you and your parents are incredibly proud very tough to get in so when will there be news on graduation rescheduling um there should be news pretty soon on some of the group I mentioned is now looking at potential dates to hold final exercises here on grounds sometime in the fall and figuring out the right weekend for that and they’re also thinking about ways that we could commemorate graduation on the day that it was supposed to happen virtually obviously but I know that they’re really keen to reach out to graduating students to get their views so it’ll take a little bit of time to get that feedback but on everyone including myself is very interested in settling this as as soon as possible so stay tuned okay we have time for a few more questions um is there a direct telephone line for individuals in the community with symptoms and concern for Cova infection besides referral from pcp the answer is absolutely and and of course if I was prepared I’d be able to tell you why that number is and I’m not but we can make that available there there is a telephone line that you can call and be screened and and then some triage as to whether you need to go to a clinic or not so if this is not already part of the frequently asked questions on the coronavirus website that we have that I mentioned earlier and we can certainly play on there and I will say looking at this long list of questions we’re not going to get to all of them but we will group ones that were asked repeatedly that we didn’t get to and update on the FAQ section of the website

on okay jay-z I think you talked about this a little bit but here’s a follow up question what workers who may have less than an on their time working remotely be redeployed to help in higher need areas outside their normal job functions yes that is our goal so we’ve been asking people who work for UVA who are in effect underemployed once we have a list of jobs where we need demand we will be reaching back out through their managers and supervisors so yes obviously with all the appropriate social distancing and war to be able to do it in a telecommuting format yes we are experiencing areas of need and we’d like to match our workforce to that so Jim if I could interrupt the number is 98 kovat CoV ID or four three four nine eight two six eight four three again the wonders of text but that’s the number okay is UVA undergraduate admissions considering extending the decision deadline to June 1st as many other colleges have done I assume that’s the the date by which do you need to submit a deposit deposit at the moment we’re considering all options at the moment were at we’re still at May 1 but I take that to be feedback that someone would like it to be extended we’re hearing lots of feedback on this question so thank you all right we have time for one last question and there was a question about how we are dealing with students who are serving in the National Guard there’s been a lot of publicity about a particular situation in the law school this is a student first of all I guess I would start by saying we have a large number of students and and and faculty in the reserves and open to be called up and we have historically and to this moment had an incredibly close relationship with our students who have served our and I could say more about that and our feel that it is an honor to have these students who are being called up to serve the country and have done service in the past so I’d start with that there’s um some information out there that UVA law school has told the student they can they cannot continue in their classes after having been called up I I know firsthand that there has their that is not correct there is a process whereby the student is filing a petition to get an exemption from the standard rule that exists at every graduate school probably in every school that if you have a full-time job you cannot also be a full-time student that is a a pretty standard rule so as I understand it the timing and the facts at the moment right now on the ground which is sort of inconsistent with what’s been reported in a lot of outlets is that the student involved is seeking to continue the work while seeking while continuing to be a this term with online classes from the law school so and I I think we take that approach with any other situation that confronts us all right thanks Liz and thanks to Craig and JJ and thanks to all of you for the great questions like I said we will post answers to frequently asked questions on this call on the website we’d love your feedback about whether this was useful and if so we’ll schedule another one in the meantime thanks again to all of you for everything you’re doing I said this before I’ve been part of this community for 30 years and I’ve never been more grateful to be a part of it than I am today on what we’re facing is really difficult and it’s going to require on all of us working together to confront it so thanks be safe and be well