TU Virtual Faculty Town Hall

good afternoon everybody and thank you so much for for taking the time to to join our Town Hall I hope you can tell by now that it’s an actual live Town Hall unlike the previous recorded ones which lays – did it go over super well when people realized it was recording so figured that the best bet of course was to put this together we are trying to record this so people can have the opportunity who aren’t here to see what we discuss today I’m making very little promise on my technological ability to do so though but it looks so far like it’s like it’s working there is a chat feature so about what we’d like to do is if you have a question you could submit it there I would ask I’m going to try to answer some frequently asked questions at the beginning here I’ll have some things that you’ve submitted to the Senate but in any event I have a number of questions I think that I frequently ask and so I will start answering those and then when I get to that when I’m done with what I think are the frequently asked questions a chat function is there for you and Maggie is monitoring that there is a closed caption option she’s been sending that out to folks think you have to go to a link so we have a live person who unfortunately has the duty of translating my Wisconsin accent so good luck to them I hope it works out but so we have an hour so I want to jump in I know there is all kinds of questions and I will do my best to answer as many as possible with as much honesty and clarity as I can I will City right from the get-go just to manage some expectations there’s there’s still so much to be worked out here but you know there a lot of decisions have been made a lot of progress has been made and so I’ll you know try to highlight some of some of those things for you I would like to start by saying I think that if we look at recent events in the in the country is pretty clear that our job has never been more important than it is right now today we have an important role in the public good and in serving as an important source of comfort for our students for a place of safety a place to discuss big ideas and controversial ideas matter and this is these are the things that you know are in short supply right now and I know we all really want to get back to taking our leadership role and we want to do it in a safe way and so what I want to talk about a little bit today is are some of the decisions that have been made around that indicate areas where you know there’s still there are still things up in the air of course and then just talk a little bit about where we might go from from here so if I know you’ve had an opportunity to if they return to tea you plan if you haven’t it is not line and I want to say that I think some people maybe have been expecting a much more detailed and nuanced plan to be put out and I understand why people had an expectation but the committee made a really deliberate decision here which was to align principles so if you look at the document that it starts with five principles that override everything that guide every decision because understanding that there’s so much nuanced positions in different departments types in different building types that to try to list out every nuance would really be sort of a losing battle so instead then what we’re trying to do is list first principles then some of the the more direct of decisions that have been made and then hi in the scenes there’s this large group of folks that are working on the details on the nuance on the what’s the difference between a laboratory and a performance hall right and many of you are on those working groups so the working groups are a little over a hundred people from the TU community many of whom are faculty so what I want to talk about today is a little bit about so it says this is just a faculty group and I wanted to specifically address affected because your concerns of course are unique compared to other

parts of campus and this I mean obviously the most critical group to the campus is their faculty so I wanted to start with frequently asked question number one which has been iterated in many different ways which is what if I don’t feel safe coming back to campus do I have to come back to campus and I wanted to say in no unequivocal terms that you will not be forced to come back to campus nobody will be forced to come back to campus that’s a that’s principle number one it’s written in the document and I want to say that also nobody is going to come looking for a permission slip nobody’s gonna say well prove to me that you’re immuno compromised prove to me that you have a small child you need to take care of it’s your decision it’s your individual understanding of your own risk level what you feel comfortable with what your personal situation is at home and there’s there may be dozens of different situations out there and so we made the decision pretty quickly that we wouldn’t be in the business of trying to determine who’s got a legitimate reason to not be on campus and you know they’re all legitimate right so so let’s start with that and I can’t emphasize that enough that’s a clear principle we’re committed to it it’s now officially recorded right here and so so there it is and we’ll however else we can to articulate this we’re happy to do so so this means then that for faculty of course some of you may be teaching entirely in a remote fashion so you know we don’t have necessarily call it distance there online because it’s you know it may be online but we’re we’re using sort of remote learning remote education as a broader category than than online and so my expectation would be this or my hope I would say if you are in that position that you have made the determination and look you can make that determination today you can make that determination August first right there’s there’s going to be some changes you know I’m confident that people’s personal situations will change over time people’s comfort levels may change over time you may say today I don’t feel safe coming to campus and in August after having seen some of the safety precautions that are in place you may say you know what maybe I do feel comfortable coming once a week or something like that this understand that we understand it this can change over time but let’s say you’ve made that decision that all I am I’m certain I want to teach at a distance we all converted very quickly in a week to distance education which was heroic and really unbelievable and some of the work that you all did was just astounding and creative and you you know you gave the students a really a quality education I will say that now we have two months to prepare and so sort of the trade-off that about requests that I would ask that I’m asking of you is if you are in that position where your comfort level I want to stay home and teach remotely work with Fassett we have a whole team that’s working one-on-one with faculty to convert their classes and group settings to convert classes in big setting all sorts of different options for you to think about how you might more deliberately and with time and following best practices teach in a distance education format in a little closer way to sort of best practices so I would ask you do that that that would be the trade-off we try to make to the best of our abilities and so so that’s the that’s sort of point one the second question is what the heck is all this stuff about dual delivery on the in the plan and online and what are we talking about so I’ll take some culpability for that phrase dual delivery sometimes you throw things out and it just doesn’t stick so let’s try a new one shall we hi flicky you’re smarter than me someone could come up with a describe this as well what we’re trying to describe a situation where what we think what I think is going to happen during the semester is people are going to want to flex a few sizes and that may be faculty want to flex in and out of certain

dances challenge so so imagine yeah you wake up and you have a slight fever we don’t want you to come to camp it’s nothing personal but we would prefer that you don’t so might you be able to continue your course by saying you know I feel like I need to self quarantine for 14 days but if you’ve built your class in this high flexibility way that education can continue it doesn’t come to a screeching halt for all your students likewise if a student is sitting out there and they develop a slight cough we would like them and we will expect them frankly to not come to class and so we would want to be able to have a scenario where that students education could also continue in a safe fashion and so so I fully understand that this high flexibility model puts a significant burden up faculty I mean there’s no question and I’m not going to sugarcoat it right there’s this is this is a challenge that’s before us but what I think the I don’t think there’s a important things to think about a number of people have raised the suggestion well look I’d be happy to do that if I could go into my classroom deliver my class did Webber’s there maybe there’s ten students in a class of classroom for 50 because we’re physically distancing I want to deliver it to those students in the classroom but simultaneously record and/or broadcast to the other thirty students who are enrolled in my class do we have the technology to do that and the answer is we do we have that already set up in 50 classrooms right now we’re adding another furiously adding this technology as fast as we can into classrooms because from my perspective this is really the lowest hanging fruit again for faculty who feel comfortable coming to campus to do a low density teaching face-to-face experience there will be no classrooms built for 40 with 40 students in it we’re simply not going to allow it right one of the solutions that we’ve talked about in a lot of universes universities have talked about let’s if the room is big enough for 65 we cap the end room experience at 20 let’s say each room is going to have a number right we have facilities specialists that are going to every classroom right now and looking at everything what’s the layout what’s the square footage what’s the HVAC system they’re they’re on it I just want to assure you there’s people there they’re going crazy right now doing all this work so there’ll be a number for each classroom that says all right we are comfortable with eight students here we’re comfortable with twenty students here and that that meets the CDC guidelines so what we would do is then the the we would do some sort of arrangement where you know I can imagine eight students a through L coming on Monday L through Z come in on Wednesday ya know something like that but you’re simulcast think your your lecture and/or recording it so to me that’s a that’s a pretty good solution yeah it’s not a full-on substitute for the face-to-face experience but it does give a little bit of that face-to-face feel and and that experience to our students and I want to talk just briefly about why that matters you know why did we not just follow California’s state system and just say you know what let’s just go all of mine in some ways that would be an easy decision be a disastrous decision but in some ways that would be an easy decision I wanna tell people that our students and many of us felt the move off campus as a massive loss right a real loss in experience and I also want to say that for many of our students the safest place they have ever lived in their lives is on Towson University’s campus it’s steady food there’s mental health counseling there’s healthcare all right here nobody worries about whether the power is going to be on tomorrow so I want us to think about the importance of that experience particularly for our most vulnerable students so when people ask why didn’t we just make that decision to go all online that’s a significant part of it Rio’s something to the students we we are so safety please understand that that’s number one we owes an experience for our students who right now and it’s partly the academic experience but all the other

things that wraparound our students as well and so so I just want to bring that to people’s attention like some fast and furious comments going on here it reminds me was that when I was teaching before and I’d see everybody’s eyeballs were up here and I’d realized I want to use my hair sticking straight up so I’m sure there’s a robust conversation going on in the chat room I hope it’s not the Provost is a moron you can save that for later and say that all right so so this is the high flexibility model and granted what I’ve just told you amorphous it isn’t a hundred percent worked out and that’s because you know as a historian I have an idea to how I would pull off that teaching for my classes but I don’t know how you could do it in dance I don’t know how you would do it in biology and I don’t know how you would do it in music but what I trust is that with a little time and a little creative conversation I was coming in with technology that you need and training that would be helpful talking to your colleagues at other universities that we can figure this out as I’ve always said the great thing about working on a college campus is you’re surrounded by people who are smarter than me and and you know your fields and you know how to teach in your fields and so this is what we’re going to ask the try to figure out what that flexibility is now there very well may be classes that could only be taught face-to-face I’ve seen a few things fly by yeah but my class requires we do anatomy of a thing that’s this if there are gonna be classes that are like that but we then have to know what those classes are let’s figure out how we can meet CDC guidelines and do it in a safe way and if we can’t we’re gonna have to look to see whether that class can can be scheduled it should maybe be deferred to the spring so so different iterations of this and we really have to turn to the experts you on how what works for your class in your discipline and and having me sort of announcement or even to be turned it to you committee create some umbrella policy would just be folly right so so if we keeping the principle of yeah going back to first principles educational excellence but not ideally we can we can get through this just two more things and then we’re gonna go at a free fertile chat talk a little bit about some of the prep that’s going on going on campus right now so I already mentioned that the technology so we’re creating out rooms smart rooms as fast as we can I understand that clas all their classrooms right now have the ability to record already so they’re all built out and they’re they’re cranking these through everywhere that we can we’re also looking at taking over other spaces on campus so so the president has declared academics is priority one and so we are going to so we’ve announced we’re not going to have third party events on campus so we’re not going to host external speaker things like that so we’re going to take over West Village Commons for academics so these are the things that want us to think about creatively so we could take over west village Commons some of those big rooms have plenty of capacity we can space out desks to be able I know that one of the things people challenge is how do we give exams and students try to stop it from cheating we can build out a space over there where we can give exams face to face for large numbers of people and still do it in a safe way over secu arena people are talking about putting up tents and doing classes outside if you want to do that and you think that’s a solution for your department bring out all ideas there’s all kinds of interesting things that that people are doing so so I would just encourage people to think there’s nothing that’s completely off the table here think about spaces think about how you might redesign areas to serve our needs so so the technologies being put in right now they’re getting signage ready to go all over campus one of the things we’ve talked about is that we have made the decision we will be a mask on campus so if you’re inside or you’re outside where social

distancing can’t happen the expectation will be you will wear a mask and that will be written into the code of conduct so a lot of people had have said and I completely understand why well who’s going to enforce it how do I enforce it in my class if a student comes in and doesn’t want to wear a mask and these are hard questions and we’re seeing this of course across the country where for various reasons sometimes political sometimes medical people are choosing not to follow these this guidance so so what I can say to you is that it’s being written into policy right now so that in the same way if a student got up and I don’t dump their soda over another student’s head right in your class that would be a classroom management issue and I would expect of course that that student would be asked to leave the classroom and then should you think it’s serious enough report that student for a code of conduct violation and so that’s what will will happen here if things of course escalate you would have the same recourse as you would under any circumstance which is the thing called tu PD we would we would certainly hope it doesn’t get to that part of what we’re going to do is talk about community expectations there’ll be a whole education unit for all of us that will be expected to take on you know why we’re a masked campus what this is about all those sorts of things so that ideally with education and community values and community reinforcement these will be rare cases and so you know an equivalent to this is when tu became a smoke-free campus you see far fewer people smoking cigarettes walking across campus there’s still a few reconstitute folks that are that are doing it but the numbers are reduced reduced reduced and I think as the culture becomes clearer if you’re on campus you wear a mask that will be that will be reinforced so there will be signage all over there getting that ready right now plexiglass is going up in places where we think there needs to be some you know face-to-face interaction and you can’t physically distance so they’re putting in those sorts of things hand-washing stations everywhere all kinds of work is happening right now behind the scenes so I just wanted to share that and then last but not least the question before we go to free-for-all academic calendar why that decision was made and you know there’s a debate whether that’s a good decision or bad decision and so so I will fully own the decision and I’ll tell you tell you my thinking this was done in consultation with others but you know this is something that that I pushed for it so here’s why the first discussion was many many universities are doing that going remote after Thanksgiving the idea of course is that there’s a higher probability that students may go at a distance for Thanksgiving and then come back and bad things might happen so that’s that’s sort of point one point two is it also coincides of course with when influenza starts the rear its ugly head typically and so the chance that influences shows up and people start getting ill and we instantly go to oh oh it’s coded is quite high it gets higher as the semester goes on of course and so the chance that we would have to do this anyway was reasonably high and so the thought was if we can prepare an advance for it like you know when we had to do this quick turn I was like surprised figure out how to do here to finals online and that was a huge challenge right with this advanced notice we can think about our classes and think of how we deliver this and perhaps you have your final as I you know I said I was one of those faculty that gave an exam the Tuesday before Thanksgiving because I was that kind of person right they were they’re gonna get their full dollars worth out of me by golly so you might that might be solution to do a significant exam before and maybe switch to a project there’s all sorts of different things that happen but so that was the thinking at it and then moving this semester up week was to increase the opportunity for labs for experiences for doing all that business and getting that on-campus experience so if you saw the academic calendar this year this year is the latest the calendar can be thanks to the Gregorian calendar so that our fall commencement was December 23rd our first day class was the latest that could be

buy calendars so by shifting up a week we’ve actually was actually starting classes on that date in the past recently and so the theory was it’s relatively low hanging fruit increases the odds of a better on campus experience and then has safety in mind at the end so look there may be people who plan vacations I don’t know where you go right now unfortunately on vacation but that may be the case and this is where it the high flexibility part kicks in it kicks in week one and it may be you but you may not be able to be there with one because the provost made this decision to move up let’s figure it out now let’s talk about a substitute let’s figure out how we might get students that week if you you can’t do it now we’re all on contract that week already so that was another good thing so I’m hoping you were all planning on being back here anyway but so that I was part of the thinking those are the frequently asked questions that have most often come up and I know there’s lots and lots of others out there I’ve seen things flying fast and furious so what I’m gonna do is ask Maggie to unmute and maybe you can start articulating some of the things that have been flying by while I’ve been jibber jabbering okay but some coalesce around the issue of safety like well tea you be providing PPE will there be a surveillance price good question so we will provide PPE so we already have and that PPE will vary by need right so we’ve already taught some of the lab folks need the fancy the n95 and something masks the fancy masks and so we’re procuring a number of those we have I think 7000 in our custody right now and we’re looking to add more we are purchasing also and then we’ll have other face coverings you know we do think that by by September most people will have like here’s my when I walked into campus with today many of us will have these sorts of things anyway but and so we’ll kind of expect hope that mostly people will bring these sorts of things for the low level needs the high level needs with the n95 will provide those we are also we ordered a bunch of plastic face shields for faculty to try you you may prefer that or that may not work for you so what we want to do is give as many options for people as possible in terms of PPE so a long way of saying we will provide that not for at you ask something else as part of that balance with justing temperature so we need just put in a purchase order for I think 300 of the infrared temperature monitors so we do expect that we will be monitoring people as well ask people of course the self monitor but we will be doing temperature checks so so one of the principles that you’ll see in that return to TU plan is that we’re always going to let science drive our decision-making and so I want to talk a little bit about that temperature and the testing and all that business so we’re being guided on that by the experts at um bead medical school who’ve created a u.s. M wide scientific Medical Group to advise all the USM schools on what they believe this science says our testing and tracing protocols ought to be and so this is rapidly evolving and so what I just want to assure people is that the decisions that are made may change over time but that’s because science changes it’s moving very very quickly so as an example four weeks ago we were told you know what you need to do is test every single individual who comes onto that campus and then when they have a negative test they can continue on to campus two weeks later the science said that’s a really bad idea because you’re going to get so many false positives that you’re gonna get more false positives than you’re going to get actual positive positives and in the meantime you’re gonna have 40,000 negative tests all right so the science very quickly shifted to this take the temperature have people self monitor right have people maintain physical distancing wash your hands all those sorts of things and so so this is what we’re going to try to do right now so this is what this is the plan as it

exists as science changes if they come to us and say listen we really think you need to do this other thing we will do that thing so that’s our commitment is to follow the science okay – two more questions I’ll give you two at a time is the university looking into buying zoom or purchasing zoom and if the faculty come in for two months and work over the summer is there going to be compensation for them we are going to get zoomed I don’t know if any ot s people out here much to their dismay the president has insisted we’re gonna get zoom so so thumbs up zoom lovers we’ve heard you zoom people the first time you get some crazy interruption then though you’ll have to you know admit defeat but but we understand like zooom had a lot of nice quality you know pairing WebEx they’re trying to to get more zoom friendly but but we understand so the president has just said no go ahead and get the zoom license so hopefully that will happen soon in terms of compensation I’m just going to keep it real because I have to keep it real you may have friends whose universities are shutting down that’s a pretty terrible way to start isn’t it I would love to give everybody two months compensation because I fully understand and I appreciate what I’m asking you to do is work over the summer and you aren’t on contract over the summer I get I get it and if you know we weren’t in a budget situation of course would push for that and I’m just gonna be flat-out honest I don’t have the money I don’t have it so I can do is throw myself at your good graces and say that we are really trying so so hard here to have a situation with no layoffs no furloughs none of it we’re really really committed to that to the every extent that we can every extent we can we increase the pay for our adjuncts for the fall and we increase the pay for our lectures in the fall and those were important decisions and that was the right thing to do but not my bank is tapped I’m just gonna be honest with everybody and so yeah I just don’t have it so there it is okay so the next question quickly let’s not talk about that pain thing quick move on so I just I think I can answer this one some the announcement said that on person classes start a week earlier does that mean on in-person classes start a week earlier does that mean online classes don’t believe it’s classes start one week earlier all classes start one week earlier there there are some requests from some areas some of the clinical areas have have requested could we actually start two weeks earlier for our clinicals to try to literally get all the clinicals in before Thanksgiving and so some of those things may you know we haven’t got clarity on that yet but that’s certainly something that would be very department specific course specific and we would have to go to USM to get some approval to do that but but all classes will start a week early so August 24th ok another set of questions or regarding proctoring proctoring of exams I know there is a lot of challenge this spring semester with cheating very disappointing him up in IV obviously there’s been a lot of suggestions so people are aware of course that there are software programs out there that do online proctoring but the research on this is pretty clear that those online proctoring programs are read differently by first-generation students and underrepresented students as a surveillance tool and you can see study after study shows that those students underperform on exams where there’s this online proctoring versus majority students and it’s pretty clear research on this and because of that I’m generally not in favor of that as a solution I’ve told Dave Vanko over in Fisher that if somebody could come to me

and show me in the also with facet Church Webster men I believe is here somewhere if someone could show me a way that we could use those proctoring devices without having that disadvantage ok with it and but I don’t I haven’t seen that yet but if if somebody could show me a but if you prepare students this way in that way and there isn’t this vanish then I’d be okay but right now the research says it disproportionately harms those students and so therefore therefore I’m not in support of it so facet knowing this that this is this is a very real problem is going to work hard to put together some programs for all of us on how we might design our assessments in a way that’s less likely to elicit cheating again we’ll open you know the idea of opening up West Village Commons so that there may be some space for us to do some spaced-out what I’m you know the face to face proctoring that may may be able to happen there’s lots of different things we can do but I think that one area just gives me a significant concern and so that’s just I just want to articulate why I have that concern another question is regarding on faculty wearing masks during lectures but it may first and be uncomfortable also that it may be difficult for students to hear especially students with hearing difficulties so I imagine you know there’s you mentioned about the shield but are they put in Plexiglas –is in in front of lecterns yeah so that is part of the plan so as I said some of the lecture halls some of the bigger lecture halls have cleared this you know 12 15 foot space between the lectern in the first row of students and you could even further that by saying all right nobody sits in the first row or two rows so that in those cases you’d probably be okay with that particular solution but in those other areas Plexiglas barriers are absolutely one solution to that the say that the plastic mask that’s clear plastic mask is a solution I’ll say that I went over and did an experiment to see I went to one of the large lecture halls and that Chief of Police went into the back row and I went to the front and I wanted to try different masks just to see did he hear me and how was it for me and but I did the clock mask the thinner one and he could hear me fine and it was fine for me I put on the plastic and if I was talking in a conversational way it wasn’t a problem but as I tried to project out to a big room the sound bounced back early yeah I had to get the pleasure of hearing my own voice which is a disaster anyway so so what I think is going to happen is people will experiment and see the solution that works for them in some places it’s probably gonna be a you know lavell ear mic all right if you put a mic down here you can talk in a conversational way and still have that distance and still be heard and so so all of those technologies are on the table so we do have a working group comprised of faculty people from OTS our professional staff we work in some of the tech support that are all looking at every technology you can think of to try to make that classroom experience work and so on and I would encourage you if you have the time don’t all come at once will have to work out a solution here to maybe come in and test and see what your you have a comfort level with and what works for you so a follow-up question with the microphones and cleaning of microphones and then another question is about what’s the definition of low density how will we keep low density classroom so the first the low density that’s just fine by the CDC and so there’s a specific commerce I don’t know all the math but there’s a specific square footage basically I kind of the layout of the room and the ventilation of the room that the CDC says all right under this is the space that you can have physical distance and you can have that sort of air exchange that we feel comfortable with that’s you know reasonably say and so that’s the debt that’s the low density so so when we talk about how different the campus is going to be in the fall understand that not only are the students going to be here and fewer numbers physically so the residence halls are being cut by more than half

so we’ll start right there a significant portion of the staff will telework the entire time so they won’t be here I would venture to say this might be the easiest time to get a parking spot on T’s campus ever will be for 2020 so there’s an upside to everything so that there will be so for the for many staff positions there will be a rotation there literally be Joe you’re you’re in this week and then next week you’re from home and then Sally you’re here when you like so there’s all these plans are being worked out right now so that so as I said every classroom will have an established every room every space will have here’s what the capacity is the library will have a capacity and supple to the best of our abilities we will be able to monitor that and try to keep to that low density the facilities people are looking at ingress and egress so if you’ve been to the supermarket recently many of them have on the floor go this way down this aisle this way down the other aisle our facilities team is looking at that so you may come into a building through one door and have to exit out a different door so so there’s there’s this whole process that’s happening to try to make this as as safe a place as possible in the fall to prepare for it for people to be back on campus I think there was some other question but I’ve already forgotten it they have a question it sort of goes in to what some other about cleaning so it was clean the cleaning of the microphones so um so all of us all the whole cleaning protocols there is a sub group whose whole job is to look at the issue of cleaning I’m glad I’m not on that one but that it may be that and yeah I don’t know I’m just gonna put this out there it may be determined that cleaning a microphone is too difficult between people that it just we’re not comfortable that the sciences it can be done so if that were the determination the idea is well we would then get a microphone for each faculty member so you have your microphone just like you have you know your pens or whatever you bring your microphone to the class so so that maybe that has been a discussion point so we’ll have to see what that particular group ends up recommending another one is about general cleaning or fact what are you going to be held responsible for cleaning class and lab services in between classes so if a faculty and students don’t get sick and or what’s the protocol for cleaning classes and there’s concerned that before this happened there wasn’t enough soap in the bathrooms we will get the up the soap we are rapidly procuring hand sanitizer soaps wipes all those things is a you know a group that’s furiously procuring and we’ll be installing the these things all over campus sanitizing stations all that business we’re there in discussions so there there’s this whole group that this whole job is to think of facilities and to look at again the cleaning protocols so we you know we we contract out with a group called ABM for the cleaning and so they’re in discussions how do we ramp that up and get in and get that cleaning done as quickly as possible and how you know we’re obviously gonna have to increase the number of folks there’s a you have talked with something that people in in the about labs so there’s a you know I personally if I you know ran an electron microscope I don’t know that I’d want so these from ABM cleaning my electron microscope I don’t know it seems like a fragile thing so there may be things like that where it’s the best people to clean and sanitize might be the faculty or might be a a trained graduate student who’s paid do it I don’t know but we want to be sensitive to that as well so there are particular areas that are unique in specialized areas that might be best not left to cleaners but again these are these are things that I really need you all to help me identify and say hey look don’t touch this thing or or yeah this is fine spray it down because you’re going to know that better than we would okay so there was um a couple of questions about promotion and tenure the I can hop in for those the Dean will be Dean’s will be meeting with OTS to get

some recommendations about how to handle electronic submissions of PTR and materials that’s gonna happen Thursday just have to try and remember what day of the week it was so its own that’s gonna happen on Thursday and also processes for how we’re going to look at handling voting for this next year those discussions will be happening between OTS and the deans on Thursday meanwhile the PTR automation committee has been meeting and have looked at four pre demos for a long-term solution for removing PTR M to an electronic process so I just wanted to give the Provost a chance to have a little breath of air there now the next questions are around some of them are since faculty aren’t mandated to be on campus can we assume that we also have the freedom decide that our class will be fully online and also about committee meetings that they also can participate in committee meetings fear some sort of technology sure absolutely so I mean I think I’d be completely inappropriate if we said you know you don’t feel safe coming to campus to teach but by god that department meeting get there right I mean come on so so departments what you have to figure that you know we’re all gonna be expert zoom user and WebEx users so the principle holds right always defer to those first principles I think if we if we all do that that helps answer a lot of it and then you could call me on it right if you’re a you just made a decision and you totally skip that first principle I’ll have to you know quick change that principle or maybe change my mind so uh so keep to keep to those and that’ll be helpful there’s one this one’s more of a request versus a question is students and their families have been told more than once on Facebook that the plan is that all courses will be offered in dual delivery kid the message please be changed and modified so that no families are get the curse and so I shot off something to our media team and they’re already making that that change so as I as I think I started out this meeting with the idea of this notion of high flexibility that’s what we’re trying to describe and we didn’t do a very good job of it and it was further muddled my understanding is online so so we’ll jump back in and correct that right away and and see if we can get people to understand it so that so the basic concept is we want to give students a meaningful on-campus experience for the reasons that I cited at the beginning this is the safest place for many of our students it’s the best place for many of our students if we want to wrestle with what’s happening in the world today about having our students on campus wrestling with those those ideas and having a safe space to do that is critical I understand that not everybody can be or feels that can be on campus and so we’re just going to have to work around that and we’re gonna have to deal with a little bit of ambiguity here as we work it out I certainly don’t have all the answers but I have the principles and read together community will work those out over time and well you know what sometimes we’re going to change our mind and be contradictory and we’re just gonna have to own it and say you know what on last Friday maybe somebody wrote on Facebook that all classes will be face to face and dual delivery and then on Tuesday they change the message it changes life changes we’re doing our best we’re doing our best to be honest and flexible well we have to change the course section numbers and disenroll and reenroll students I don’t see why I’m not quite sure what the thinking is is it because students will not know whether it’s face to face or online I guess what we’re going to do what will our intent is to communicate with the students so once you’ve sort of solidified what your model is so this section of psych 101 is totally online this section of psych 101 meets face-to-face Monday Wednesday Friday but if they’re only a third of the class at any given time right we’re going to have to articulate all these to are our students and that’s going to be a

challenge all right I don’t think I guess if the question was can we modify so just the number itself is clear that would be a good solution I just I don’t even know if that’s possible I don’t know if that’s what someone was suggesting but as I think about it that might not be a bad idea I don’t know I don’t know why we meeting with Bob later today Melanie maybe we can bring that question to him and and I’ve made a note of who brought up the question so we can follow up I can follow up with an email and get some more specifics about the concern next one I experienced equity issues with some students having less than optimal connectivity well the university provides computers and all expanded or other technology assistance for sure so we it’s this appointment here went all the way through the semester still having that that trouble because we went ot s did you know amazing work acquiring is much like they bought hot spots they bought Chromebooks a about all these things that hand out to students and we used a student mergency fund we paid for people’s verizon bills all sorts of things to try to address that and I think oks ended up giving out only something like seventy seventy-five computers so we’re still sitting out a bunch of computers that we bought for students in anticipation of them having this technological need and so so that continues if you know maybe we need to broadcast it more or widely but we are certainly committed to assisting students who have technological needs and we did we did it in large numbers we still have the the research which we’ve set aside money to do that so yes a question Moy Sibel what happens if somebody has a double section with over a hundred students unless that rules are all the same right so presumably that double section is scheduled in a large lecture hall right that large lecture hall the math is going to dictate okay so I had 150 the math now says it can only be you know 45 in here at a time whatever that that number is then you deliver that face-to-face and then the others remote large lecture halls are all there already they are being those are first priority to get the fancier technology and they’re being built out even as we speak can faculty take their office computers home I mean just say sure why not but this price um state rule we will look for you and find out Maggie I don’t want you all get arrested for felony theft of state property but I mean I would be fine with it let me just make sure confess I stole my office chair don’t tell anybody students have access to Adobe Creative Suite if they do not return to campus how will we handle software needs of students I don’t know that specific level of detail but what I would say is where you have those issues raise them to your department chair and department chair if you could raise it to the Dean and we will we’ll try to find solutions can graduate classes that are typically three hours long be broken up into more frequent flexible schedules it makes perfect sense from my perspective but I would say it has to go within the parameters of that that time right so so if you wanted to flex down to say a 50-minute session or whatever and then basically you’re flipping the class until the other part no 50 minutes is face-to-face and the rest is remote I mean to me that makes real good sense I mean if that’s what you’re asking but that’s a solute that’s a solution I would see as a really good one there’s lots coming in if we want to create about two minutes I’m afraid so we’ll try to crank and look if this is helpful I’m happy to do this again I think this has worked out pretty well if it’s the will of the faculty to do this year yeah I’m happy to do it I’m seeing thumbs up and if you were

bored you can just not sign up next time right alright so we’ll do this we’ll do this again and in a couple of years I don’t that would be a really good idea to touch base and as people are seeing things develop our concerns and needs might might change so maybe one more question okay if we want to creatively use an outdoor or large on campus as a voluntary option how would we coordinate scheduling that space and with whom so like you thinking like that speakers square or something so there’s we have an invents and conference services group that schedules all those sort of forum those external sort of spaces I’m thinking that that’s what who the right group would be but again maybe raise it to your your Dean and your Dean can poke me but there are all kinds of weird spaces that our schedule schedule Bowl which is hard for me to say and so I think we will figure out a way to do it just as you would schedule it for any classroom all right folks I really appreciate you taking the time I saw somewhere in the neighborhood 560 ish at one point we’re in here thank you so much for coming we will do this again so maybe wake it every two weeks every three weeks something like that just to keep in touch and you know shoot shoot me any questions that you didn’t get maybe I don’t know if we’ve been able to collect them but you know our intent is to try to answer as many as we can as quickly as we can so take care be safe for everybody I hope to see some of you here not too long from now we will drink champagne at some point I promise Melanie Melanie would you like those questions email to the Provost Dropbox terrific so if you have further questions the office of the Provost mailbox would be great thanks everybody